This role sits in the Planning Services branch and will provide for cohesive administrative and technical support within the Planning Services team of the City of Subiaco, whilst completing entry-level planning tasks. The candidate for the position must uphold and consistently demonstrate the City's values of SUBI - Supportive, United, Bold and Impactful. 

The key responsibilities of this role include:

• Coordination and preparation of zoning (Orders & Requisitions) certificates.
• Preparation of referral correspondence for development applications.
• Preparation of general correspondence
• Respond to customer requests for copies of planning approvals 
• Maintenance of hard copy planning information at the front counter (eg. scheme text, application forms, information sheets, development guidelines).
• Consolidation and maintenance of planning statistics for monthly reports and other purposes.
• Assist in the preparation of annual reports.
• Minute taking for meetings including Planning Services staff meetings, Design Review Panel (DRP) and others as required.
• Maintenance of Planning databases and Excel spreadsheets.
• Undertake information searches with the Records team and obtain archives when required.
• Agenda Preparation (compiling of plans, notification letters, hard copy plans for elected members and public).
• Preparation of memos and information for Council. 
• Preparation of all determination notices and related correspondence arising from Council meetings and delegated decisions.
• Preparation and processing of purchase orders and good receipts for invoicing that relates to Planning Services.
• Attendance at Ordinary and Special Council Meetings as required. 
• Assist with the review of Planning Services policies, processes and procedures in key service area. Identify practical productive improvements to the implementation and provision of Planning Services and certification services. Ensure all manuals, templates, check sheets, information sheets and forms are accurate and current. 
• Regularly review, develop and update procedures and work flow practices to improve the effectiveness and efficiently of service delivery. This is to be done in conjunction with, and complement other branches of the City, including but not limited to Environmental Health, Building, Parks and Engineering. 

If you would like to receive a full PDF copy of the position description, please send your request to recruitment@subiaco.wa.gov.au, referencing this position title.

Essential criteria:

• Well-developed customer services and communications skills
• Sound interpersonal and conflict resolution skills 
• High level of organisational skills
• Demonstrated ability to participate within a team environment and under pressure
• Experience in a similar administrative role
• Basic ability to interpret the relevant acts and legislation and associated technical document

Desirable:

• Experience or qualifications in urban planning, local government administration or a related discipline.

Salary package:

In line with the City of Subiaco Inside Staff Industrial Agreement 2025, this position is classified as a Level 4. The salary range is $74,220.64 to $84,667.44 per annum, exclusive of superannuation

Working for the City of Subiaco:

We are committed to equal opportunity employment and offer great benefits to help you achieve a positive work-life balance, including (but not limited to):

• Up to 5 weeks' annual leave plus the option to accrue time in lieu.
• Sustainable travel allowance/parking permit.
• Free membership to Lords Recreation centre.
• Superannuation co-contributions.
• 12 weeks of paid parental leave
• 24/7 employee assistance programme
• Learning and development opportunities.
• Novated lease and salary packaging options.

See what other benefits the City can offer you here: https://www.subiaco.wa.gov.au/your-council/who-we-are-en/working-here/benefits

Application process:

To apply for this position, please click Apply or alternatively Apply with Seek to submit your application. You will be asked to upload a CV and a cover letter to support your application.

To be considered for the role, it is essential that you demonstrate in your application how you meet the essential criteria. You should ensure that the information you provide in your application is relevant to the job role and is a true and accurate reflection of your experience and skillset.

As an equal opportunity employer, we encourage applications from candidates of all backgrounds. We recognise that we are strengthened by diversity and are committed to providing a diverse and inclusive work environment in which everyone is included and treated fairly with respect. Applicants must have the right to work in Australia.

The closing date for applications is Thursday 12 March 2026. Applications may be considered, and interviews conducted, prior to the closing date. If you are interested in this position, we highly recommend you apply as soon as you can.